§ 2-221. Purchases, contracts, and sales.

(a)

Purpose. The purpose of this division is to provide for the fair and equitable treatment of all persons involved in public purchasing with the city, to maximize the purchasing value of public funds and procurement, and to provide safeguards for maintaining a procurement system of quality and integrity. The provisions hereof apply to the procurement of goods and services, including public improvements. The provisions hereof do not apply to the procurement of investment services and devices.

(b)

Retroactive application. This division applies to all contracts for procurement of supplies, services, including public improvements, entered into by the city after the effective date of the ordinance from which this section is derived unless the parties to any such contract agree in writing that a contract entered into prior to the effective date of the ordinance from which this division is derived shall be bound by the terms of this division. Whenever procurement involves the expenditure of state or federal assistance or contract funds or grants, such procurement shall be conducted in accordance with any mandatory state or federal law and regulation. Nothing contained herein shall be construed to prevent the city or any department thereof from complying with the terms and conditions and restrictions of any grant, gift or bequest which are otherwise consistent with the law.

(c)

Definition. For the purposes of this division, the following terms, phrases and words and their derivations shall have the meanings ascribed to them below:

Contractual services shall mean and include the rental, repair or maintenance of equipment, machinery, roads and other city owned property.

Department head shall mean the city employee charged with the overall supervision of operation of any department within the city government.

Local vendor shall mean a vendor or contractor with an established place of business within the county.

Proposal for professional services shall mean any written or oral quote or presentation, whether solicited or unsolicited, outlining the terms under which professional services will be provided to the city.

Public improvement shall mean the construction, alteration or repair of any public building or public work or public improvement of the city.

Quote shall mean a written or oral proposal to provide goods or services, whether solicited or unsolicited.

Sealed bid shall mean a written proposal to provide goods or services made in response to a request for bids, which shall remain sealed and unopened until bid opening.

Services shall mean any service or work performed at the request of the city.

Supplies shall mean all goods, materials and equipment utilized by the city.

(Code 1961, § 2-1002; Code 1984, § 2-601; Ord. No. 486, § 1, 6-11-1985; Ord. No. 655, § 1, 6-22-2004)